User Policy for Technologic...

User Policy for Technological Resources


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E-Policies

IT User Policy

The purpose of this policy is to ensure that all users understand their privileges and responsibilities in relation to the computer, network, and Internet resources provided by the seminary. The provisions of this policy, where not specifically noted, apply to all classes of users (i.e. employee and students). This document must be read and acknowledgment statement signed in order for privileges to be granted.

Violations of this policy may result in suspension of privileges and/or other disciplinary action as set out in the catalog and employment and faculty manuals. If you have questions or require clarification about any of the provisions of this policy, please contact the Director of Information Technology.

COMPUTER RESOURCES

A. Overall Privileges
Employees
Generally all full-time employees are provided with a dedicated computer workstation with software appropriate to the requirements of the position. Computer peripherals, such as printers and scanners, are made available as well.

Adjunct faculty and teaching fellows with offices on campus will be given access to the Internet through the seminary network and a Westminster Theological Seminary email account but must provide their own computer workstation.

All other employees, including student workers, are given access to computer workstations and peripherals as necessary to satisfy the requirements of the position.

Students
A five-workstation computer lab, located on the lower level of the Andreas Center, is available for all registered students. A high capacity, dedicated laser printer is part of the student computer lab and is available for lab users with a limitation of 40 pages per day.

The computer lab is generally available during library hours. There will be periods when the lab may be closed for class purposes, faculty use, training, maintenance, or other reasons.

B. Other Campus Resources
Public Access Workstations
Public access workstations in the library are provided for dedicated purposes (i.e. access to the library system, Internet access). These workstations may not be used for any other purpose. Unless indicated, users may not attempt to access the administrative seminary network. Printing from public access workstations in the library is exclusively for search results.

Classrooms

The computer and audio-visual equipment in the classrooms is for faculty use only. Students may only use this equipment as part of a class with faculty supervision.

C. Responsibilities

Equipment Care
All users are to handle the computer resources provided by the seminary with care. Users may not attempt to repair, upgrade or perform any type of maintenance on computer workstations or
peripherals unless permission has been granted by the Information Technology Department. The Help Desk is to be contacted immediately with any computer equipment issue.

Software

Users may not install or upgrade software without permission from the Information Technology Department. The Information Technology Department, because of auditing requirements, must be provided with copies of invoices and software licenses for every application that is purchased and installed on campus workstations.

Computer Lab

The computer lab is provided primarily to support students in their academic program. Students may occasionally use the lab for personal purposes, unless it prevents others from using the resources
for academic work.

All users of the computer lab must abide by the guidelines posted in the lab. Anyone requiring assistance in the lab should contact the Help Desk. Tampering with cabling or equipment, installation or upgrading software, or attempted modification to workstation system settings is strictly prohibited.

NETWORK and INTERNET RESOURCES

A. Access
Employees

Generally all full-time employees are provided with a unique user name and password which allows them to log in to their workstation, utilize network applications and storage areas, and connect to the Internet.

Part-time employees, adjunct faculty and teaching fellows with campus offices, and student workers are provided with access to the network as needed.

Users are responsible for keeping their passwords confidential and for taking reasonable precaution to ensure that no one else accesses the campus network with their credentials. Unauthorized access to the
seminary network could result in loss or corruption of data or violations of the federal Family Educational Rights and Privacy Act (FERPA), for which the seminary is liable.

Students
Students have access to the Internet through the student lab using a generic user name and password posted in the lab area. Students may not log into any seminary workstation outside of those provided
in the computer lab.

B. Email

Purpose
The purpose for providing email service is for academic and administrative activities that support the educational mission of the seminary.

Employees
Generally all full-time employees are provided with a Westminster Theological Seminary email account. Other employees are provided with an account where appropriate. Westminster Theological Seminary’s electronic mail (email) is a seminary resource and is provided for seminary-related communications. Use for informal or personal purposes is permissible only within reasonable limits. As a condition of initial and continued employment, all employees acknowledge Westminster Theological Seminary’s right to monitor, review and/or disclose e-mail messages and Internet records, when appropriate, without notification to or permission from the employee sending or receiving the messages.

Westminster Theological Seminary owns the computer and software making up the email system and permits employees to use it in the performance of their duties. Email messages are to be treated like shared paper files, with the expectation that anything in them is available for review by authorized Westminster Theological
Seminary representatives. Employees should always ensure that the business information contained in email messages is accurate, appropriate and lawful.

Abuse of the email system, through excessive personal use, or use in violation of the law or school policies, may result in disciplinary action, up to and including termination of employment. StudentsThe seminary offers Westminster Theological Seminary email accounts (@student.wts.edu) to students.


Acceptable Use

Employees may use their Westminster Theological Seminary email account for personal reasons provided that this usage is limited and does not interfere with their ability to fulfill their job responsibilities. All users are expected to use email in a manner consistent with biblical standards and honoring to Christ. Chain letters or messages for personal financial gain, promotion, advertising, or commercial activity are prohibited. Messages that contact profane, sexually explicit, or degrading language are prohibited and may be grounds for disciplinary action.

C. Internet and Other Data Sources

Purpose
The purpose for providing Internet access is for academic and administrative activities that support the educational mission of the seminary.

Acceptable Use

It is the responsibility of each employee and student Westminster Theological Seminary community to use the services provided by the seminary’s campus network and computing systems appropriately and in compliance with all seminary, state, local and federal laws and regulations.

Westminster Theological Seminary expects all of its employees and students to act appropriately at all times and in a manner consistent with the mission to which God has called the seminary. Actions that are unacceptable in other settings are also unacceptable on the network, computing systems and other electronic services, including
1) harassment in any form; 2) usage related to pornography and racially derogatory, discriminating, threatening or abusive communication; 3) failure to respect the property and rights of others; 4) forgery or other misrepresentation of one's identity; and 5) distribution of copyrighted materials without the permission of the
copyright owner.

This policy covers all persons accessing a computer, telecommunications or network resource at Westminster Theological Seminary, including any campus data network, electronic mail, file sharing, printing, and web and telephone services.

Serious breeches of this policy could result in termination of employment or dismissal from enrollment in educational programs.

Employees

Westminster Theological Seminary’s Internet system is a seminary resource and is provided for seminary-related communications. Use for informal or personal purposes is permissible only within reasonable limits. As a condition of initial and continued employment, all employees acknowledge Westminster Theological Seminary’s right to monitor, review and/or disclose Internet records, when appropriate, without notification to or permission from the
employee posting the records. Westminster Theological Seminary owns the computer and software making up the Internet system and permits employees to use it in the performance of their duties. Internet records are to be treated like shared paper files, with the expectation that anything in them is available for review by
authorized Westminster Theological Seminary representatives.

Employees should always ensure that the business information contained in Internet messages is accurate, appropriate and lawful. Abuse of the Internet systems, through excessive personal use, or use in violation of the law or school policies, may result in disciplinary action, up to and including termination of employment. Westminster Theological Seminary believes strongly in employees’ right to freedom of expression, online and elsewhere. At the same time, we expect our employees, when commenting on matters related to Westminster Theological Seminary’s mission, educational philosophy, leadership or related subjects, to exercise that freedom in a manner consistent with your calling as a member of the body of Christ and as an employee of Westminster Theological Seminary.

Employee Internet Postings Policy

This policy applies to employee use of the following: Multi-media and social networking websites such as MySpace,
Facebook, Yahoo! Groups and YouTube Blogs of all types Wikis, such as Wikipedia and any other site where text can be posted

All of the above activities are referred to as “Internet postings” in this policy. Violation of this policy may result in disciplinary action up to and including termination.

Common sense is the best guide if you decide to post information in any way relating to Westminster Theological Seminary. For instance, if you are writing about a Westminster Theological Seminary matter for which you have responsibility, you may wish to make sure your supervisor is comfortable with your taking that action. Respect your audience. Don't use slurs, insults, obscenity, or engage in any conduct that would not be acceptable on campus. You should also show proper consideration for others' privacy and for topics that may be considered objectionable or inflammatory.
Your Internet postings should not disclose any information that is
confidential or proprietary to Westminster Theological Seminary.
Criticism of WTS or its leadership, faculty or board of trustees should
always be done privately and consistent with biblical standards as
they relate to conflict or disagreement and not by way of Internet
postings.

If you identify yourself as a WTS employee and comment on any
aspect of Westminster Theological Seminary’s mission, educational
philosophy, leadership or related subjects, you must include a
disclaimer that the views are your own and not those of Westminster
Theological Seminary. In addition, you should not circulate postings
written by other Westminster Theological Seminary employees
without informing the recipient that the author of the posting is a
Westminster Theological Seminary employee.
Your Internet postings should reflect your personal point of view, not
necessarily the point of view of Westminster Theological Seminary.
Because you are legally responsible for your postings, you may be
subject to liability if your posts are found defamatory, harassing, or in
violation of any other applicable law. When posting your point of
view, you should neither claim nor imply you are speaking on
Westminster Theological Seminary’s behalf, unless you are
authorized in writing by your supervisor to do so.

Your Internet postings should not include Westminster Theological Seminary’s logos or trademarks and should respect copyright, privacy, fair use, financial disclosure, and other applicable laws. Your Internet postings should not violate any other applicable policy of Westminster Theological Seminary including those set forth in the seminary’s employment manual.

You agree that Westminster Theological Seminary shall not be liable, under any circumstances, for any errors, omissions, loss or damages claimed or incurred due to any of your Internet postings. Westminster Theological Seminary reserves the right to suspend, modify, or withdraw this Internet Postings Policy, and you are responsible for regularly reviewing the terms of this Internet Postings Policy.